Executive Assistant to the COO
Location: New York New York
Description: World Science Festival is hiring Executive Assistant to the COO right now, this vacancy will be placed in New York. More details about this vacancy opportunity please give attention to these descriptions. This position with the World Science Festival is a unique opportunity to work with a fast-moving, non-profit organization focused on high-profile, content-rich, innovative science programming.
The Executive Assistant will manage the day-to-day administrative needs of the COO and assist on various projects as needed. This is a full-time, multi-faceted role supporting the fast-paced office overseeing the Festival’s wide-ranging, year-round activities. The Executive Assistant will have a broad scope of responsibilities that require exercising discretion, taking independent initiative, and interacting with staff and external partners.
Responsibilities:
Field requests for, and schedule meetings
Create and maintain an orderly workspace
Coordinate approval processes for copy, web design and other materials
Provide preparatory documents for all meetings, establish agendas, and research backgrounds/bios/objectives in advance
With marketing, track and support management of relationships with partners and sponsors-
Coordinate development of Monthly Management Report
Prepare materials for Board Meetings
Assist in development of budget materials
Organize conference calls and supply back-up phone/reception coverage for office management team
Manage contact database and record related/historical activities
Manage follow-up to meetings
Interact internally with Festival’s management team as well as externally among current/prospective partners
Requirements:
Bachelor of Arts degree
2-5 years post-collegiate experience working in fast-paced office environments
Excellent writing/proofreading/compositional ability and research skills
Acute time-management, keen attention to detail and ability to multitask
Ability to work independently and as part of a team
Desktop proficiency in Microsoft Word/Outlook/Powerpoint/Excel
Professional maturity, consistent track-record, and strong interpersonal skills
About the Organization:
The World Science Festival is a production of the Science Festival Foundation, a 501(c)(3) non-profit organization headquartered in New York City. The Foundation’s mission is to cultivate a general public informed by science, inspired by its wonder, convinced of its value, and prepared to engage with its implications for the future. Its signature event is a weeklong celebration of science and culture featuring more than 40 live events throughout New York City. Past programs have featured such luminaries as Stephen Hawking, E.O. Wilson, Sir Paul Nurse, Harold Varmus, Daniel Dennett, Eric Lander, Steven Chu, Richard Leakey, Sylvia Earle, Yo-Yo Ma, Oliver Sacks, Mary-Claire King, Chuck Close, Philip Glass, Charlie Kaufman, Glenn Close, Anna Deavere Smith, Bobby McFerrin, Maggie Gyllenhaal, Liev Schreiber, John Lithgow, Bill T. Jones, Charlie Rose, John Hockenberry, Elizabeth Vargas and Walter Isaacson. The first four Festivals attracted over half a million visitors, and millions more have viewed the programs online. The World Science Festival has recently commenced year-round live programming in New York City, nationally and internationally.
All qualified applicants will receive consideration for employment without unlawful discrimination based on race, creed, color, national origin, sex, age, disability, marital status or sexual orientation. The Science Festival Foundation is an equal employment opportunity employer.
- .
If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to World Science Festival.
If you interested on this vacancy just click on the Apply button, you will be redirected to the official website
This vacancy starts available on: Wed, 04 Jul 2012 13:29:22 GMT